We ask that you read this privacy notice carefully as it contains important information on who we are, how and why we collect, store, use and share personal information, your rights in relation to your personal information and on how to contact us and supervisory authorities in the event you have a complaint.
- Who we are
Lex Records Limited collects, uses and is responsible for certain personal information about you. When we do so we are regulated under the General Data Protection Regulation which applies across the European Union (including in the United Kingdom) and we are responsible as ‘controller’ of that personal information for the purposes of those laws.
- The personal information we collect and use
Information collected by us
In the course of selling music we collect the following personal information when you provide it to us:
- names of persons placing orders, delivery address, order history, email address, billing address, telephone number.
Information collected from other sources
We also obtain personal information from other sources as follows:
- Names of persons placing orders, post code, email address telephone number from email marketing & website sign up forms on lexprojects.com and shop.lexrecords.com and lexrecords.com and Facebook.com
How we use your personal information
We use personal information to contact you about new music from Lex Records Limited.
Who we share your personal information with
We will share personal information with law enforcement or other authorities if required by applicable law.
We will not share your personal information with any other third party, save for where we transfer data to Facebook in order to advertise and communicate with our customers.
Whether information has to be provided by you, and if so why
The provision of names of persons placing orders, delivery address, order history, email address, billing address, telephone number is required from you to enable us to complete your purchase. We will inform you at the point of collecting information from you whether you are required to provide the information to us. You are not required to provide us with any personal information, but if you do not, we may not be able to fulfil our contractual obligations to you.
How long your personal information will be kept
We will hold names of persons placing orders, delivery address, order history, email address, billing address, telephone number for the period we are required to retain this information by applicable UK tax law (currently 6 years).
Reasons we can collect and use your personal information
We rely on the performance of our contractual obligations to you, our legitimate interests, and your consent as the lawful basis on which we collect and use your personal data. Our legitimate interests are based on our customers desire to be kept informed about music released by us, and our desire to stay in touch with our customers and ensure that their purchases from us are managed quickly and efficiently.
- Transfer of your information out of the EEA
We will not transfer your personal data outside of the EEA. We may, however, transfer your personal information to Facebook as referred to above, and once this transfer has been made, Facebook may subsequently transfer such data to servers located outside the EEA. Such countries may not have the same data protection laws as the United Kingdom and EEA.
If you would like further information, or if you require that we do not transfer your personal information to Facebook, please contact us (see ‘How to contact us’ below).
- Your rights
Under the General Data Protection Regulation you have a number of important rights free of charge. In summary, those include rights to:
- fair processing of information and transparency over how we use your use personal information
- access to your personal information and to certain other supplementary information that this Privacy Notice is already designed to address
- require us to correct any mistakes in your information which we hold
- require the erasure of personal information concerning you in certain situations
- receive the personal information concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations
- object at any time to processing of personal information concerning you for direct marketing
- object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you
- object in certain other situations to our continued processing of your personal information
- otherwise restrict our processing of your personal information in certain circumstances
- claim compensation for damages caused by our breach of any data protection laws
For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals rights under the General Data Protection Regulation.
If you would like to exercise any of those rights, please:
- email, call or write to us,
- let us have enough information to identify you (eg account number, user name, registration details),
- let us have proof of your identity and address (a copy of your driving licence or passport and a recent utility or credit card bill), and
- let us know the information to which your request relates, including any account or reference numbers, if you have them.
If you would like to unsubscribe from any email newsletter you can also click on the ‘unsubscribe’ button at the bottom of the email newsletter.
- Keeping your personal information secure
We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
- How to complain
We hope that we can resolve any query or concern you raise about our use of your information.
The General Data Protection Regulation also gives you right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns/ or telephone: 0303 123 1113.
- Changes to this privacy notice
This privacy notice was published on 25 May 2018.
We may change this privacy notice from time to time, when we do we will inform you via e-mail.
- How to contact us
Please contact us if you have any questions about this privacy notice or the information we hold about you.
If you wish to contact us, please send an email to firstname.lastname@example.org, or write to 68A Rochester Place, London, NW1 9JX